For Faculty

• August 2020 – Intersession 2020 courses have been rolled over and are available for departments to edit within CLSS.
• Friday, October 2, 2020 – Intersession 2021 new course requests and schedule change requests are DUE to the Registrar.
• Friday, October 9, 2020 – CLSS closes to coordinators for making changes to Intersession 2021. Intersession 2021 schedule changes made in CLSS need to be submitted to the workflow by 4:00 PM EST.
• Wednesday, October 21, 2020 – Proofs distributed to departments from Registrar.
• Friday, October 30, 2020 – Corrected Proofs due back to Registrar.
  • After this date sponsoring departments must submit all missing course details or course changes to the Registrar.  The sponsoring department can submit any schedule change requests forms online via SharePoint.
• Wednesday, November 4, 2020 – The Office of Summer and Intersession will notify instructors and departments of approved courses.
• Monday, November 9, 2020 – Room assignments distributed by the Registrar.
• Friday, November 13, 2020 – Room assignments relocation requests due back to Registrar.
• Monday, November 16, 2020 – Intersession 2021 view on SIS.
• Tuesday, December 1, 2020 – Registration for Intersession 2021 opens.

The Summer and Intersession Office will review the course enrollments approximately one week before the course start date. The course cancellation dates are listed below. Courses with less than ten students enrolled will be canceled. If OSIP decides to cancel a course due to low enrollment, we will submit the cancelation request and notify all students, faculty, and departments.

Intersession Only

WEATHER-RELATED CANCELLATIONS

The University normally makes decisions regarding weather-related closures and delays by 6 AM.  Please check the University’s homepage and your email for the Official Announcement. Due to accreditation, each course must meet a minimum of 15 instructional hours for a 1-credit course and 30 instructional hours for a 2-credit course. Lab courses are 30 instructional hours for a 1-credit course. Should the cancellation/delay cause you to fall under the minimum, please schedule a make-up class.

There is some flexibility in how that time is made up, and therefore we give you the following recommendations. It is entirely up to you as to how you would like to proceed.

1) Instructors will coordinate with their students for a make-up day. If needed, please contact the Scheduling Office to secure a room by emailing asenscheduling@jhu.edu. You may inquire whether your current room or a similar room is available. The scheduling office will let you know if your request can be honored.

2) Record your lecture and make it available on BlackBoard. The CER staff is available to provide you with guidance and resources. More information can be found here.

3) In all cases, please be sure to email the students with the make-up instructions (date, time, location), and please keep us informed by emailing intersession@jhu.edu so we can direct any inquiries. You may schedule a make-up meeting in consultation with your students, but remember to contact the Registrar’s Scheduling Office to secure a room if you are meeting in person.

Teams is an online collaboration platform made available through JHU’s Office 365 license. It allows users to chat, hold discussions or office hours, share links, images, and documents for collaborative editing.

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Zoom is a cloud-based, online collaboration platform enabling real-time communication to support course delivery, trainings, meetings, open houses/webinars, office hours, remote support, and ad-hoc collaborations.

• Zoom Resource Request
• Learn More

Microsoft OneDrive is an online file storage service that can help keep your files secure and easily sharable with your colleagues, whether affiliated with JHU or not.

• Store, upload, download, and share files
• Share with people both inside and outside of JHU

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• Enables easy audio/video/screen capture
• Provides sharing, embedding, and streaming of video lectures

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• Create and share interactive multimedia slideshows
• Highlight and annotate while presenting

IT@JHU VoiceThread page.

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The “Student Information System” (commonly called “SIS”) is Johns Hopkins’ university-wide, web-based student information system. Through SIS, students can see course information, register for courses, update and maintain personal contact information, and see their grades.

Log in to the Student Information System (SIS) using your JHED credentials to:

• View enrollment numbers
• View course rosters
• View additional course information (e.g., classroom location, instructor info)
• View student information
• Email class
• Upload grades via excel spreadsheet
• Grade roster in SIS
• Adding TAs To Email and Grading Rights

If you are not familiar with SIS for Instructors, please take this tutorial explaining how to use the service. If you are having difficulties viewing your roster or accessing the system, please notify the Office of the Registrar at 410-516-7141 or email ugregistration@jhu.edu.

If you don’t know your JHED LID or password, visit the Johns Hopkins University Enterprise Directory at my.johnshopkins.edu. Click the “First Time User” button located on the upper left side of the screen, and then follow the directions provided. You can also contact the Help Desk at 410- 516-HELP.

Student rosters, student contact information, and final grades are viewable through SIS in most web browsers.

The Homewood Campus uses Blackboard as its course management system. Training and how-to documentation, frequently asked questions, and more are located on the Center for Educational Resources (CER) Blackboard page. Many instructors use Blackboard to facilitate their courses, but it is not required.

To view the FAQ’s page please click here. To log into Blackboard, open your web browser and go to blackboard.jhu.edu.

Need Help with Blackboard?

There are many ways to use Blackboard and an instruction set for each is provided here.

Blackboard Help for Instructors

• Additional assistance can be obtained from the Center for Educational Resources by emailing them at cerweb@jhu.edu.

Please note: Students are instructed to go directly to their instructor first should they experience an issue with Blackboard.

Blackboard Help for Summer Term and Intersession Instructors ONLY

• Additional assistance can be obtained from the Center for Educational Resources by emailing them at cerweb@jhu.edu.

Please note: Students are instructed to go directly to their instructor first should they experience an issue with their course.

The Krieger School of Arts and Sciences is serviced by the Johns Hopkins Barnes & Noble bookstore. The bookstore offers competitive pricing, new and used books, and buybacks. One of the important points in helping to ensure textbook affordability is providing your book information as early as possible. Please include book information in your welcome email to your students. You have several options for placing your textbook order:

• Confirm with Sumer programs your course or program is using a textbook at summer@jhu.edu.
• Email the textbook order form to bookstore@hd.jhu.edu (6-8 weeks before the class starts.)
• Call 410-662-5850.

Instructors should designate real-time virtual office hours via Zoom or Microsoft Teams at least one hour 3 times per week per course taught online. Instructors should be mindful of students in different time zones.

Rosters

View your course roster by logging onto the Student Information System.

Grading

Grades can be submitted to the Office of the Registrar through SIS. All grades must be submitted 62 hours after your last class. Instructors may use Blackboard to submit grades if they wish. If you have questions about grading, please call Pat Gray, Records Supervisor, at 410-516-7116.

Grades and Grade Point Average

Each grade corresponds to a numerical grade point equivalent to allow the computation of a grade point average. S and U grades have no effect on grade point average.

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Course Access

JHU Summer online courses and programs are delivered through Hopkins Blackboard, the university’s learning management system.

Library Reserves

The Sheridan Libraries can electronically post your course readings, course notes, syllabi, and exams. The library can also order your reserves for the reserve desk at your teaching site. To request electronic postings or to submit a reserve request, send your syllabus or list of citations by email to reserves@jhu.edu approximately four weeks prior to your course start date.

If you have any questions about course reserves, please contact Abby Collier, Reserve Room Supervisor, at 410-516-8377 or reserves@jhu.edu.

Library Privileges

Your Johns Hopkins Enterprise Directory (JHED) login ID allows you access to the Sheridan Libraries’ extensive electronic databases and search capabilities. To obtain borrowing permissions from the library, you must have an activated J-Card. For those without a J-Card, please visit the J-Card Office between the hours of 9 AM and 5 PM during the week.

Syllabus

The Office of Summer Programs will provide you the approved syllabus template. Please submit a copy of your final syllabus to Andrea Abiamiri at aabiamiri@jhu.edu before posting it to your course section in Blackboard.

Johns Hopkins University observes the seven holidays below. On holidays, the University is closed. Instructors should plan course meetings to account for holidays. See the JHU Holiday Schedule.

• New Year’s Day
• Martin Luther King, Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day