For Faculty

Intersession The Hopkins academic calendar includes an optional three-week mini-semester in January called Intersession. It’s a chance for academic exploration by taking a short course on campus for ungraded credit,  or a course outside of Baltimore by doing  Study in the USA. Some Intersession options are pretty extraordinary, and many students consider it their favorite time of year because you can explore freely without pressure.

General Questions/Guidelines: intersession@jhu.edu, Office of Summer and Intersession Programs

Instructors must hold a bachelor’s degree in order to be considered.

• To re-activate a course you taught in the past, contact Admissions Officer Rita Trulinos.
• For all matters regarding contracts, guest speakers, and reimbursements, contact Business and Faculty Coordinator Lori Henley.
• If you experience any technological problems as you complete your proposal, contact Senior Programmer Analyst David McCarter.

Intersession Course Proposal Submissions

Intersession proposals should be submitted via the OSIP intersession course proposal portal. Log in using your JHED ID. If you do not have a JHED ID, please contact Rita Trulinos at rtrulinos@jhu.edu

Please note that you will not be able to submit this proposal until it is complete. Please make sure that all information is accurate.

The following guidelines are designed to help you plan your course offering:

Intersession Procedure and Timeline

• September 28, 2018 This is the deadline for departments to review/vet and notify the Office of Summer Programs which courses are approved for scheduling. Notification is via the on-line course proposal site, by clicking either approved or denied and pressing the Update Status button.
• October 1-5, 2018 The Department Chairs or administrator will have this period to review course proposals using the on-line course proposal submission form. They will use their JHED ID and password to access the proposal site.
• October 31, 2018 Decision letters will be emailed.
• November 1, 2018 Intersession course list viewable on OSIP site.
• November 7, 2018 Instructor contracts will be mailed.
• November 9, 2018 Book orders due to Barnes & Noble: Instructors are responsible for placing their own book orders via Faculty Enlight. If you are unable to do so, please ask your department’s academic coordinator.
• November 10, 2018 Intersession courses viewable on SIS.
• November 28, 2018 Signed contracts due back to OSIP.
• November 28, 2018 Syllabus due.
  • Submit your syllabus via the course proposal page.
• December 5, 2018 Intersession SIS registration opens.
• December 18, 2018 Cancellation decisions will be made.
• January 7-25, 2019 Intersession program dates.
• January 25, 2019 Intersession grades due.

Visa Clearance: If you are at the university on a visa, it is imperative that you contact the Office of International Services (OIS) prior to submitting a course proposal to find out if you are cleared to teach a course. Acceptance of your course proposal does not indicate that your status to teach has been cleared by OIS. It is your responsibility to verify your eligibility to teach. If you hold an H-1B visa, you must request special permission from OSIP.

Submit all course proposals here

If you have any questions or concerns, please do not hesitate to contact Andrea Abiamiri, Director of Pre-College Programs and Associate Director of Summer and Intersession Programs.

Intersession Only

WEATHER-RELATED CANCELLATIONS

The University normally makes decisions regarding weather-related closures and delays by 6 AM.  Please check the University’s home page and your email for the official Announcement. Due to accreditation, each course must meet a minimum of 15 instructional hours for a 1-credit course and 30 instructional hours for a 2-credit course. Lab courses are 30 instructional hours for a 1-credit course. Should the cancellation/delay cause you to fall under the minimum, please schedule a make-up class.

There is some flexibility in how that time is made up, and therefore we give you the following recommendations. It is entirely up to you as to how you would like to proceed.

1)      Saturday, 26 January  has been scheduled as an official make-up day for weather related cancellations. Please contact the Scheduling Office to secure a room by emailing asenscheduling@jhu.edu.

2)      You have the option to schedule a different date (not Saturday, 26 January) as a make-up class after consultation with your students. To do so, you should email the Scheduling Office at asenscheduling@jhu.edu to secure a class room. You may inquire whether your current room or a similar room is available. Scheduling will let you know if your request can be honored. 

3) Record your lecture and make it available on BlackBoard. The CER staff are available to assist you with this, please email them at cerweb@jhu.edu if you have any questions.

Follow this link to upload your lecture.

 (Note: Do not select audio as the content type – it will take longer, simply stay with file as shown on the above link)

You will need to make certain your students can access the file. This can be done in the 4 easy steps as shown here.

For those wanting to make an audio file of their lecture, Audacity is a free software that you can use to do so.

Additionally, JHU now has a license for Panopto, which is also a software used to make audio (and video) recordings that easily integrates with BlackBoard. Additional information about Panapto can be found here  If you would prefer to use Panapto, please send an email to CER cerweb@jhu.edu  for more information.

If a student is unable to attend the makeup class, please choose an alternative approach. Some students will have work, other classes, or commitments. You can choose to have them write an essay or make up the class in some other way.

In all cases, please be sure to email the students with the make-up instructions (date, time, location) and please keep us informed by emailing intersession@jhu.edu so we can direct any inquiries. You may schedule a make-up meeting in consultation with your students, but remember to contact the Registrar’s Scheduling Office to secure a room if you are meeting in person. 

Summer 2019 Course Proposal Guidelines and Policies

Discover Hopkins programs serve only talented pre-college students. Discover Hopkins program is two weeks in length (term) and there are three terms. We have experienced a significant growth in these programs. Discover Hopkins Programs are geared toward talented high school students. Discover Hopkins offers intensive theme-based courses. Instructors lead students through the topic with 10 lectures. In the afternoons, instructors invite guest speakers–faculty, alumni, and experts who are leading researchers or practitioners on the subject. We enhance student learning of the topic with a variety of guided field trips, led by the instructor.

Mini-Term courses (1 credit) are also open to pre-college, visiting, and JHU undergraduate students. They also run for three 2 week sessions. These courses are usually adapted versions of current undergraduate courses.

Summer Term is composed of two 5-week terms (ST I and ST II) and the two terms offer JHU traditional undergraduate courses. ST I attracts primarily JHU students and consists of sophomores and junior classes. ST II draws a diverse international and domestic undergraduate population along with highly selective pre-college students. Please plan your courses accordingly.

Guidelines

We ask that you respect your department’s policy on course proposals. Before proposing your Summer course, you are invited to consult with the faculty and/or administrators of the department sponsoring your course with regard to procedures. Please note that some departments require approval before submitting your course proposal.

Summer Course Proposal Submissions

Summer proposals should be submitted via the OSIP summer course proposal portal. Log in using your JHED ID. If you do not have a JHED ID, please contact Rita Trulinos at rtrulinos@jhu.edu

Please note that you will not be able to submit this proposal until it is complete. Please make sure that all information is accurate.

The following guidelines are designed to help you plan your course offering:

Summer Procedure and Timeline

• Now – December 7, 2018, Faculty, instructors, graduate students or department coordinator/chair must submit all undergraduate-level course proposals using the online course proposal submission form. Enter your JHED ID and password to access the proposal site.
• December 21, 2018, The Department Chairs or administrator will have this period to review course proposals using the online course proposal submission form. They will use their JHED ID and password to access the proposal site. Notification is via the online course proposal site, by clicking either approved or denied and pressing the Update Status button
• December 2018 Office of Summer Programs will continuously post and update a Preview of Courses as available so that students can plan their spring courses with a preliminary summer schedule of classes.
• January 18, 2019, Last day (no exceptions) to make changes to the summer schedule of classes.
• February 8, 2019 Instructors of accepted courses will be emailed.
• February 20, 2019 Summer course schedules will be updated and viewable on SIS.
• March 8, 2019 Instructor contracts will be mailed.
• April 3, 2019, Signed contracts due back to Summer Office.
• April 5, 2019, final syllabi, book order forms, desk copies, AV requests due. Book orders due to Barnes & Noble: Instructors are responsible for placing their own book orders via the website: Faculty Enlight. If you are unable to do so, please ask your academic coordinator.

Visa Clearance: If you are at the university on a visa, it is imperative that you contact the Office of International Services (OIS) prior to submitting a course proposal to find out if you are cleared to teach a course. Unauthorized employment for scholars on a J-1 visa is serious and could result in the scholar’s immigration status being terminated and an immediate departure from the U.S. Acceptance of your course proposal does not indicate that your status to teach has been cleared by OIS. It is your responsibility to verify your eligibility to teach. If you hold an H-1B visa, you must inform our office. Special permission is required.

Submit all course proposals here

Directions on how to access SIS (e.g., upload grades and view rosters) for Faculty please visit the Office of Registrar’s Training Module.

If you have any questions or concerns, please do not hesitate to contact Andrea Abiamiri, Associate Director, aabiamiri@jhu.edu.

CLASSROOM INFORMATION AND INSTRUCTOR RESOURCES

What is SIS?

SIS is the Student Integration System is Johns Hopkins’ first university-wide, web-based student information system. Students can select courses in a shopping cart to allow for better course planning and easy registration, update and maintain contact information, and review enrollment and grade information.

In addition, faculty can do the following:

• View enrollment numbers
• View course rosters
• View additional course information ( e.g. classroom location, instructor info etc.)
• View student information
• Email class
• Upload grades via excel spreadsheet
• Grade roster in SIS

More information on how to use SIS can be found here.

How do I find out which classroom I will be using?

 To view your classroom assignment and course roster click here ; log in, after making your term and course selections, click the “View” link, lastly click the “Faculty and Class Information” link. If you have any difficulty logging in, please e-mail the registrar’s office at  asenscheduling@jhu.edu . While some room assignments may be viewable, they are not considered finalized until at least 2 weeks before the start of each term. Room assignments can, and sometimes do, change up to the two weeks out from class starting mark.  Once you have your classroom assignment, we strongly recommend that you visit your room and test the A/V equipment prior to the first day of class.

 My classroom is locked.  Whom do I call to unlock it?

Please call the Custodial department at 410-516-8931. Some rooms can be opened by swipe card, most notably those in Gilman.  

How can I find out what technical resources my classroom is outfitted with?
Please visit the JHU KIT-Classroom and Audiovisual Support website for more information.

Where and how do I order textbooks for my course?

Place your textbook order with the JHU Barnes & Noble Book Center.  You may order online at Faculty Enlight.  Textbooks should be ordered 6-8 weeks before the start of classes.  If you are NOT ordering textbooks, please notify the book center at bookstore@jhu.edu so you can be taken off their missing order list.  

LIBRARY RESERVES AND BLACKBOARD

How do I log into Blackboard?

Many instructors utilize Blackboard to facilitate their courses. First time login instructions can be found : here

 How do I receive assistance for Blackboard functionality?

There are many ways to utilize Blackboard and an instruction set for each is provided here .

Additional assistance can be obtained from the Center for Educational Resources by emailing them at cerweb@jhu.edu. 

 How do I put library materials on reserve for my students?  

Please click here. If you have any questions, please contact Abby Collier, Reserve Room Supervisor, at 410-516-8377 or reserves@jhu.edu .

 EVALUATIONS

Where do I get student evaluation forms?  When can I see my evaluations? Online student evaluations are administered by the Registrar’s Office.  You will receive notification and instructions via email.  Please contact asenscheduling@jhu.edu for assistance.

GRADES

When/where do I submit student grades?

Grades are submitted to the Registrar’s office.  If you have questions, please call Pat Gray, Records Supervisor, at 410-516-7116.  Grades must be submitted 48 hours after your last class. Only S/U grades should be submitted for Intersession Courses. The only exceptions are Study Abroad courses and Intensive Language Courses, which are taught for 3 credits and a letter grade. Instructors may use Blackboard to submit grades if they wish to.

PARKING

Do you provide parking?

Our office does not provide instructor parking.  If you do not already have Homewood campus parking arrangements in place, please visit the JHU Parking Office website for visitor parking locations.

TRAINING

I am a new instructor and could use some additional help, advice, and/or training.  Is there anything available?

Yes, individual help is available through the Center for Educational Resources:  cerweb@jhu.edu or 410-516-8633.

 PAYROLL

Whom do I contact regarding contract or payroll questions?

Please e-mail Lori Henley:  lori.henley@jhu.edu